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Workflow Efficiency Secrets: Document Management Fosters Productivity & Maximizes Manpower

February 26, 2019 | by Berton Warner

Document management innovates your business by freeing it from its physical limitations. Moving past old outdated office technology and heading towards a faster and streamlined service allows for productivity and manpower to reach higher limits. What does this mean for your business? Every business wants to maximize their manpower and their productivity. Getting more out of the work you put in is a key aspect of the success of any business. Document management allows these aspects to shine through by reducing the workload needed to disseminate and access information as well as keeping it in a safe and secure location that will streamline workflows and allow you and your employees to get work done.

three happy people working together to grow

Workflow Organization

Documents are a part of every workflow hierarchy at the office. Almost every step of the workflow will involve important information, data, and statistics found on documents. This usage of documents every day is the daily bread and butter for you and your employees. Impacting documents, disorganization, and lost documents cost your business in fractures to these workflows which, in turn, negatively affect your business as a whole. Part of any structure to a solid foundation for productivity bases itself firmly in workflow organization. Prioritizing and allowing an unconstricted workflow is the first step towards an optimized business.

Maximizing Manpower

warning sign about document issues

21.3% is not an insignificant number and can translate into big losses of productivity and lapses in manpower allocation. In other words, it means stunted growth for your company and a rut in workplace efficiency. These issues include miscommunications about file versions, misfilings, and searching for files when they are needed. This heavily reduces your manpower and slows down vital workflows within your business operations because it requires precious time and energy from your employee’s workday to be allocated to mundane tasks. When your company adopts a more efficient solution for these day-to-day tasks, file storage organization, and all around document management process, it will streamline your office operations and allow for a more productive and efficient work environment for each part of the company- there’s no branch or department of the company that wouldn’t reap the benefits of this solution.

Improving Communication

Productivity means proper communication. Without communication, you and your employees won’t be able to work together to achieve the goals of your business. 92% of knowledgeable workers and other office employees handling documents and information collaborate and edit documents over email. This can cause confusion as many emails can come over a period of time and one can lose track of who edited a document last. With a simple and intuitive design philosophy in mind, anyone can drop in and drop out to view documents for work while still remaining secure with limitations on who can view what and other parameters. Your productivity can be improved by recognizing the sharing benefits that a document management system can provide for your office. Promoting communication through innovation in your document management processes aids in helping your workers work better together. Collaborative environments often yield the best results for efficiency and help maximize manpower by allowing multiple employees to move towards a goal with quality and speed.

orange building growing fast reaching the clouds
Watch Your Business Grow

So what does document management mean besides increasing communication, productivity, and making effective use of manpower? It means growth. Optimization is synonymous with growth as the two go hand in hand. Document management is a great optimizing force that allows your business and office space to reach greater heights and aids in exceeding the goals that need to be met. A business grows through innovation and pushing boundaries, document management helps to unshackle your office from physical limitations and potential human error and allows your business to focus on what matters most, growth.

Digital Transformation Begins Here

A document management system can provide many things to your business, but the resulting boost it gives is an essential and critical component in allowing your office to become more than what it already is. Productivity and manpower are important parts of an office ecosystem. Using innovative business technology like document management will put your business on the forefront of productive capacity and employee efficiency. Learning about what document management may be one thing, but knowing the benefits can help your business be on the forefront of innovation and cutting edge advantages.


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Categories: Office Hacks, Document Management, Cloud, Managed Services

Berton Warner

About Berton Warner

With 25 years of IT experience, Berton Warner brings a plethora of experience and knowledge to the table. After 12 years as an IT business owner, he understands the business and technical side of IT. He enjoys the constantly changing, growing and ever expanding IT world and looks forward to new challenges and opportunities.

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