Office1 Blog

Offices rely on their IT equipment for virtually every business process -- from storing customer information to organizing major business deals. Making your business’s daily tasks as efficient as possible can help you and your office boost productivity as well as extend the lives of your office equipment by avoiding daily errors and delays.

Overtime, equipment can break due to improper use and inhibiting workflow- creating more problems for you to fix. In today’s world where speed matters and time is valuable, it is important to maximize efficiency in your office and avoid these headaches -- time lost is money lost, after all. Here are 5 helpful ways to build and maintain a streamlined workflow with your office equipment that will ease daily tasks and save you and your employees valuable time!

Traditional PBX systems are becoming obsolete as VoIP is takes over with a more advanced application-based system and options that make communication easier than ever. You want to make sure your office is using the best system for the most productivity. Companies around the world are starting to recognize its benefits, and Future Market Insight predicts the global market for VoIP services to grow to $204.8 billion by 2020.

Chances are you’ve already become familiar with the cloud- that all- encompassing data software that’s completely revolutionized the way businesses store and access information. With reduced IT costs, scalability, business continuity and collaboration efficiency, the cloud has introduced us to a new era of office technology. It has given us the ability to connect multiple devices under one umbrella, and now your printer and copier can become part of the family, too.

With each advancement of technology comes the evolution of hackers and cyber criminals. Today, hackers are becoming more and more creative with the ways they access their victims data. Through mobile phones, emails, routers, and other modes, hackers are more of a threat to your business than ever. In unsecure accounts and networks lead to a data breach, it could cost your client’s and company’s trust, thousands- or millions- of dollars in damages, and your company’s reputation.

According to Moore’s law, computer chip processing power doubles every two years. This used to leave business owners with two options: invest in costly infrastructure upgrades every few years or work with outdated equipment that slows down productivity. Moore’s law is especially applicable to small or medium companies who do not have the financial security or resources to continuously update their technology. However, Hardware as a Service has created a third option: Lease cutting-edge hardware from managed service providers. 

We’ve all done it- sent an email with the wrong file attached, or perhaps sent one to the wrong email address. It’s easy to do. But for businesses handling sensitive information, such as credit card numbers, social security numbers, or health records, these type of mistakes may not have such a simple fix.

A Company’s organization relies on efficient communication among all vendors, partners, customers, and employees. Communication is directly tied to efficiency, and every minute wasted can harm profitability. Cloud-based VoIP services offer a big advantage to a company’s business. VoIP identifies inefficient workflows, corrals vendors, and achieves consistent financial performance across an entire organization. Here are the main benefits of cloud-based VoIP:

Our phones offer immediate access to personal and financial information, yet are often less protected than other devices such as computers and network systems. According to a TechInsurance survey, 62% of Americans are worried about mobile phone or computer security breaches. However, despite these growing concerns, many people, including company executives, do not take basic security precautions.


The TechInsurance survey found that 53% of mobile device users do not secure their phones. Because of the accessibility of mobile devices, cell phones have become the most recent target for hackers and outside security breaches. Here are 6 easy steps to protect your cell from security breaches:

There’s been a disconnect between traditional outsourcing approaches and the digital revolution.

From the beginning, most new technologies are not designed with security in mind. The Internet of Things (IoT) is no exception. In a rush to get cool new devices out the door, manufacturers fail to consider security and cut corners, leaving the technology with vulnerabilities. As more IoT devices and applications make their way into the enterprise, this brings forth a major security risk—and a big headache for IT.